Charge: to create a single copy "opt-in"
serials program in TRLN, with materials housed at the Library Services Center
(LSC). Electronic journals and e-archiving have matured to the point where print
journals with electronic equivalents may be safely archived off-site,
electronic-only collecting in certain areas is a reality for research libraries,
and where a single copy archive can reasonably serve multiple institutions.
As Phase I of the project, the Task Group will
coordinate the shared, merged storage of print journal archives, using chemistry
and other science journals at Duke and Carolina which have already been targeted
for storage in the LSC under the principle of non-duplication.
Binding legal documents to govern the shared storage
program will be developed by senior library staff and university counsels. These
documents will be in place well before the completion of Phase I.
The Group will oversee the process of choosing which
copy will be selected as the archival copy, the presentation of shared materials
in local OPACs, documentation of last copy status, and designate the archive
either dim or dark, articulating appropriate access models depending on that
The Group's final report will document procedures and principles involved with a
shared print collection. The group will raise issues needing resolution as they
are encountered. The report will be delivered by December 31, 2006.
The Group's report will document principles and
guidelines for including a title in the single copy program (a selection
component to be developed in consultation with subject selectors), and should
also address the process of adding future titles to the archive and to the
single-copy program, and for adding additional TRLN libraries.
Task Force on Evaluating Science Library Collections (Final Report, UNC,
Retention and Storage of Library
Materials (Duke, February 2006)
TRLN Task Group to Reduce Print Journals,
Persistent Deposits in UC Regional Library Facilities
Clennon, Cindy, Wendy A.
Shelburne, and Thomas H. Teper. "Building Publishers' Journal Archives in the
Committee on Institutional Cooperation." Serials Review. 32.2 (2006):